Event QR Code Generator
Guests scan and your event drops into their calendar, with the right time and venue, so they don't forget.
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People mean to save the date, then forget. An event QR code contains a calendar entry (title, start and end time, venue and details) in the standard iCalendar format. Scanning it offers to add the event to the phone's calendar, complete with reminders.
Times are entered in your time zone (we use your device's time zone by default) and saved as universal time. A guest scanning from London or Houston sees the event at the correct local time, which matters for online events and diaspora guests.
How to create a Event QR code
Name your event
Use the name guests will recognise in their calendar, such as "Ada & Tunde's Wedding".
Set date and time
Pick start and end times, or switch on All-day. Check the time zone is right for the venue.
Add the venue and details
The location and a short description show up in the calendar entry.
Design and print
Match your invitation colours, add "Save the date", and download for print.
Ways to use it
Weddings and parties. Put a save-the-date code on invitations and IV cards.
Conferences and workshops. Add sessions to attendees' calendars from posters and programmes.
Church and community events. Services, crusades, harvests and meetings with the right time for everyone.
Product launches and webinars. Drive attendance by getting the date into people's calendars early.
Tips for a code that scans every time
- Put the venue's full address in the location field so the calendar app can show directions.
- Double-check the time zone if you're planning an event in another city or country.
- Pair it with a location QR code on the same invitation for directions on the day.
Frequently asked questions
What happens when a guest scans an event QR code?
Their phone recognises the calendar entry and offers to add it to their calendar app with the title, time, venue and description filled in.
Will the time be right for guests in other countries?
Yes. You enter the time in the event's time zone, and we save it as universal time. Each guest's calendar converts it to their own local time automatically.
Can I make an all-day or multi-day event?
Yes. Switch on All-day and pick the first and last days. The event spans every day in between.
Does it work on iPhone and Android?
Most Android phones and Google Lens add events directly. On iPhone, support depends on the iOS version and camera app; test with your own phone, and consider adding a URL code to an online invitation as a backup.
Can I change the event details after printing?
No. The details are stored in the static code. If the date might change, print the code only once the details are final.