QR codes for schools
Fees, notices, timetables and resources: one scan for parents, students and staff.
Schools send home a constant stream of information: fees and account details, newsletters, timetables, reading lists, event dates. Printed notices get lost; QR codes on them let parents keep the details on their phone.
Dynamic codes are especially useful for things that change each term, like the timetable or the term calendar: print the code once, on the noticeboard or the school diary, and update the document behind it.
Fee collection is a good place to start. A fee notice with a bank details code shows the school's registered account name, number and bank, plus the reference to use, so payments are easier to match to pupils. Parents transfer in their own bank app as usual, with any bank.
For teachers and tutors, link codes on worksheets and textbooks connect printed material to videos, practice questions and answer sheets. Bulk creation (Lifetime) makes one code per class or per topic from a simple spreadsheet, all in the same design.
Ways to use QR codes for schools
School fees account details
A bank details code on fee notices shows the school's account name and number with copy buttons, and the reference to use.
Make a bank details QR codeNewsletters and timetables
Share newsletters, timetables and reading lists as PDFs. Update the file each term; the printed code stays the same.
Make a pdf QR codeParent and class WhatsApp
A WhatsApp code on the welcome pack starts a chat with the school office, with a message ready.
Make a whatsapp QR codeTerm dates and events
Event codes add sports days, open days and exams to parents' calendars.
Make a event QR codeLearning resources
Link codes on worksheets and textbooks take students straight to videos and practice pages.
Make a url / link QR codeDirections for new families
A location code on admission letters and open-day flyers opens the school gate in Google Maps or Apple Maps, so new parents find the right entrance first time.
Make a location QR code
What size to print
| Where | Scanned from | Print at least |
|---|---|---|
| Flyer or menu | 40 cm | 4 cm wide |
| A3 poster | 1.5 m | 15 cm wide |
| Banner or window | 3 m | 30 cm wide |
Other distances? Use the QR code size calculator.
Tips
- Put a fee code on every fee notice, with the payment reference you want parents to use.
- Use one noticeboard code that always opens the latest newsletter.
- Keep codes away from the fold line on printed notices.
- Test codes on the noticeboard from where parents actually stand.
Frequently asked questions
Can parents pay fees by scanning the code?
The code shows the school's account details clearly, with copy buttons; parents then transfer in their own bank app. It isn't a payment link.
Can we update the timetable without reprinting?
Yes. Use a dynamic PDF code, then upload the new timetable in My codes. The printed code opens the new file.
Can we make codes for every class?
Yes. With Lifetime you can create codes in bulk from a spreadsheet and download them all as a ZIP.
Is it safe to share documents this way?
Anyone who scans a code can open its page, so don't put private information in a public code. Lifetime lets you add a password to a dynamic code.
Can tutors use QR codes on worksheets?
Yes. A link code on a worksheet can open a video explanation, a practice page or the answers. Print it at least 2.5 cm wide.